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How to ensure the cash payment is not counterfeit

Fraud, online and in person theft is increasing ,so convenience services operators need to know how to identify fake from real cash.

Image courtesy of iStock

September 14, 2020 by Richard Traylor — Writer, WebstaurantStore

Editor's note: An earlier version of this article ran on Food Truck Operator, a Vending Times sister publication.

Counterfeit money is a big problem for any food venture, especially small operations that take in a large portion of their revenue in cash.

Knowing how to check for counterfeit bills and using a counterfeit money detector can help protect the bottom line.

7 ways to tell if money is real

With advances in printing technology, fake money that looks real can be challenging to identify. To spot counterfeits, look for the absence of features like security threads, UV properties, watermarks, color shifting inks and others.

1. Security threads: Since 2004, all bills $5 and larger have a clear thread embedded vertically in the bill that is visible when held up to the light. Each denomination has the thread at a different spot.
2. UV properties: If you shine an ultraviolet light on a bill, the security thread will glow. Each denomination glows a different color.
3. Magnetic and color shifting inks: Some counterfeit detectors can sense the magnetic properties of inks to tell if bills are real. Also, 2004 style bills $10 and greater have a color shifting numeral printed in the lower right front corner.
4. Watermarks: Bills from after 2004 have a watermark that is visible from either side when held up to a light.
5. Paper: Real currency uses special paper that is 25% linen and 75% cotton with tiny embedded red and blue fibers.
6. Size: Paper money is a very specific size. Some counterfeit detectors are capable of finding inconsistently-sized bills.
7. Microprinting: Tiny lettering that looks like a simple line to the naked eye is called microprinting. Real U.S. currency has this feature, which can actually be read with the use of a magnifying glass.

Fake bills can sometimes have a few of these features but it is difficult to replicate all of them perfectly. If your business receives a lot revenue in cash, it is a good practice to check for more than one sign of counterfeiting.

Do I need counterfeit money detectors?

If you provide the proper tools and teach staff members how to spot fake money, you can reduce the amount your operation loses due to counterfeits. Many bars, restaurants, clubs and resorts handle a lot of cash on a daily basis, which makes them vulnerable to counterfeit bills.

Some tools, like UV lights, are used to detect counterfeit money and can also be used to check the authenticity of patrons' ID cards. Checking IDs is required if your business serves alcohol, and taking extra steps to make sure those IDs are real can help to protect your establishment from liability.

Types of counterfeit money detectors

From pens to UV lights to currency counters with built-in counterfeit detection, different types of counterfeit detectors are great for different applications. When choosing a counterfeit detector, keep in mind that relying on just one testing method may not be sufficient. Checking for more than one factor is important because improvements in technology have made fakes harder to spot.

Counterfeit pens are a great starting place, but keep in mind that this type of detector will not work on "bleached" bills. Bleaching is a common method of counterfeiting. Bleached bills have a lower denomination's printing bleached off, then are re-printed with a higher denomination. Be sure to review all your options to find the counterfeit detector that will best fit your business's needs.

UV lights can be used to show the security threads, ribbons and watermarks in money or markings on customers' IDs that are invisible without a UV light.

The technology tests for security threads, watermarks and hidden markings. A UV light system features a UV light set in a base with helpful indicators to show where security threads should be for different denominations. Simply place a bill on the light to make sure that the security thread lines up with the correct location and glows the correct color.

Currency counter/detector models use UV, magnetic, and/or infrared technology to test for security threads, magnetic ink, size.

Counterfeit detector pens
Counterfeit pens use an iodine-based ink that reacts with starches contained in wood. Because real money is printed on linen and cotton paper, the ink remains clear or slightly yellow. If a bill is printed on wood-based paper, the ink reacts and turns dark. Some pens come with a coil cord so you can keep them attached to your cash register. These test for correct paper.

UV light / counterfeit pens
A UV light /counterfeit pen keeps two types of detection in one convenient place. It has a pen on one end and a UV light on the other. The pen can be used to test currency paper, while the UV light end can test for security threads and watermarks or help in determining the authenticity of identification cards. These test for correct paper, security threads and watermarks.

Magnifying glasses
For more advanced investigation of suspect bills, a magnifying glass comes in handy. It allows you to look for errors in the printing of the bill, like the presence or absence of microprinting. They can also make it easier to read serial numbers. These test for printing errors and microprinting.

What to do with counterfeit money

If you suspect that you have received a counterfeit bill, you should report it to the U.S. Secret Service or the police.

The U.S. Department of the Treasury recommends the following steps:
1. Don't return the bill. Instead, observe and write down as much information as possible about the person or group that gave it to you. If possible, include physical descriptions and license plate numbers.
2. Contact the local police or the local U.S. Secret Service office right away.
3. Handle the suspected counterfeit money as little as possible. Place the note in a marked, protective cover like an envelope or plastic bag to keep it separate from your other cash.
4. Surrender the bill only to a police officer or Secret Service agent who has properly identified himself or herself. You can also mail it to the U.S. Secret Service field office that is closest to your location.

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About Richard Traylor

Richard Traylor graduated from Temple University in the winter of 2014 with a degree in Strategic Communications. After graduating, he taught English in South Korea for two years, during which he was fortunate enough to travel and see the world. In October 2016, he returned home and started to work in SEO Content at Webstaurant Store. This blog previously ran on Webstaurant Store.

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